Council Meeting

That the agenda be amended to include an additional reason to go into Closed Session under Section 239 (2) (f) for advice that is subject to solicitor-client privilege; and further That the agenda be approved as amended.

That the minutes of the Regular Council meeting dated July 14, 2020, the minutes of the Statutory Public meeting dated July 14, 2020, the minutes of the Special Council meeting dated July 28, 2020 at 10:00 a.m., the minutes of the Statutory Public meeting dated July 28, 2020, and the minutes of the Special Council meeting dated July 28, 2020 at 12:00 p.m. be adopted as printed.

That Council receive the report from the Administrative Projects Coordinator, on behalf of the Economic Development Advisory Committee, regarding EDAC's recommendations for a Business Facebook Group and Promotion of Positive Welcome Messaging for their information; and further That Council support the recommendations of the Economic Development Advisory Committee regarding an EDAC Business Community Group Facebook Page; and further That Council receive the recommendation of the Economic Development Advisory Committee regarding the promotion of Trent Lakes' welcoming messages through various media for information.

That Council receive the minutes from the Economic Development Advisory Committee dated July 13, 2020, the Parks, Recreation and Culture Advisory Committee dated July 9, 2020 and the Police Services Board dated July 23, 2020 for their information.

That the Council meeting be suspended at 6:07 p.m. in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990.

That the Council meeting be reconvened at 6:12 p.m.

That Council receive the delegation from Nick Larson, Senior Project Manager for the Ontario Clean Water Association (OCWA), regarding the Municipality of Trent Lakes Asset Management Plan (AMP) for Water Assets for their information.

That Council receive the delegation from Dominique Kelly, Environmental Compliance & Project Development Manager for SusGlobal Energy Belleville Ltd., regarding Organics Program for their information.

That Council receive the report from the Director of Public Works regarding request for “Slow, Children Playing” signs and a speed limit reduction on Ken’s Road and Hill Drive; and further That Council approve the request to lower the speed limit to 40 km/h on Ken’s Road and Hill Drive; and further That Council deny the request for “Slow, Children Playing” signs on Ken’s Road.

That Council receive the report from the Director of Recreation and Facilities regarding the Lakehurst Hall Air Conditioner; and further That Council direct staff to continue with regular operations and leave the air conditioner in place.

That Council receive the report from the Director of Recreation and Facilities regarding the request for use of Ode’Naang Park; and further That Council approve, in principle, the request from The Mom Market Collective Inc. for use of Ode'Naang Park subject to all concerns from staff being addressed and confirmation that the planned sidewalk construction will not pose a safety risk.

That Council receive the report from the Director of Recreation and Facilities regarding the Opening of Municipal Halls; and further That Council direct staff to proceed with Option 2 to re-open the halls with restricted access to only Municipal Staff, Board Members, and Tenants; and further That Council direct staff to formalize written agreements regarding roles and responsibilities related to COVID- 19 with the Hall Boards.

That Council receive the report from the Planning Administrator regarding Zoning By-law Amendment File No. 20-09 (Ross) for their information; and further That Council support Zoning By-law Amendment File No. 20-09, respecting 207 Spur 6.

That Council supports Consent File No. B-14-20 made by John, David, Janet & Gordon Carley for 767 Fire Route 42 having Roll No. 15-42-010-001-22000-0000 with conditions 1 and 7 from the Municipal Appraisal Form as follows: 1. $1,000.00 Cash-in-lieu of parkland fee be paid to the Municipality. 7. An agreement is to be entered into between the Applicant and the Municipality and registered on title at the applicant expense which would address recommendations of the Wetland Delineation Report prepared by Cambium dated December 2, 2019.; and further That Council supports Consent File No. B-15-20 made by John, David, Janet & Gordon Carley for 767 Fire Route 42 having Roll No. 15-42-010-001-22000-0000 with conditions 1, 2 and 7 from the Municipal Appraisal Form as follows: 1. $1,000.00 Cash-in-lieu of parkland fee be paid to the Municipality. 2. Rezoning of the severed parcel to the satisfaction of the Municipality. 7. An agreement is to be entered into between the Applicant and the Municipality and registered on title at the applicant expense which would address recommendations of the Wetland Delineation Report prepared by Cambium dated December 2, 2019.

That Council receive the report from the Tax Clerk/Accounts Payable Clerk regarding Accounts Payable for the month of July 2020 for their information.

That Council receive the report from the CAO/Treasurer regarding Delegation of Authority Decisions for their information.

That Council receive the report from the Deputy Clerk and approve awarding Tender T-04-2020 for the Rehabilitation of Sumcot Drive to Coco Paving Inc.

That Council receive the report from the Director of Corporate Services/Clerk regarding the Roundtable Discussion and Ratepayer/Cottage Association Meetings for their information; and further That Council cancel the Ratepayer/Cottage Association Annual Meeting scheduled for Saturday, September 5, 2020 at 10:00 a.m. and the Roundtable Discussion scheduled for Saturday, September 12, 2020 at 10:00 a.m.; and further That Council direct staff to engage the Ratepayer/Cottage Associations to get feedback.

That Council receive the report from the Director of Corporate Services/Clerk regarding Highway Traffic Act Amendments Related to Off-Road Vehicles for their information; and further That Council refer this matter to the Police Services Board for comment; and further That Council direct staff to further investigate this matter and report back with a recommendation in Q4.

That Council receive the report from the Director of Corporate Services/Clerk regarding the Legal Opinion on OCWA Contract for their information.

That Council receive the report from the Director of Corporate Services/Clerk regarding an Application to Purchase an Unopened Road Allowance – Windover for their information; and further That Council declare the unopened road allowance lying between Concessions 8 and 9, Lot 10, Geographic Township of Harvey, identified as Part 9 on Registered Plan 45R-16940, as surplus to the needs of the municipality; and further That Council authorize the stop-up and closure of said unopened road allowance to the adjacent land owner, Ron Windover; and further That Council authorize the sale of said unopened road allowance to Ron Windover based on the appraisal report prepared by Williamson & Associates Appraisers in the amount of $2,970.00 (plus H.S.T.); and further That Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of the subject property.

That the information correspondence be received for Council's information.

That Council receive the correspondence from the Municipality of Chatham-Kent and the City of Owen Sound regarding Emancipation Day for their information.

That Council receive the correspondence from the Town of Gore Bay regarding Support for the Federation of Northern Municipalities (RONOM) regarding Oversight of Northern OPP Detachments for their information.

That Council receive the correspondence from the Town of Mono regarding Diversity Training for Municipal Police Services for their information.

That By-law B2020-060, being 'A by-law to provide for the renaming of a private road for the purpose of accommodating the addition/revision of private road names within the Municipality of Trent Lakes', be

That By-law B2020-064, being 'A by-law to provide for the appointment of a Livestock Valuer for the Municipality of Trent Lakes', be read a first, second and third time and passed this 11th day of August, 2020.

That By-law B2020-065, being 'A by-law to provide for the appointment of a Livestock Valuer for the Municipality of Trent Lakes', be read a first, second and third time and passed this 11th day of August, 2020.

That By-law B2020-067, being 'A by-law to stop up and close and sell to the abutting land owner a portion of those lands legally described as part of an unopened road allowance lying between Concessions 8 and 9, Lot 10, Geographic Township of Harvey, being Part 9 on Plan 45R-16940, Municipality of Trent Lakes', be read a first, second and third time and passed this 11th day of August, 2020.

That By-law B2020-069, being 'A by-law to establish a speed limit restriction on Ken's Road and Hill Drive', be read a first, second and third time and passed this 11th day of August, 2020.

That By-law B2020-070, being 'A by-law to authorize the execution of an agreement for the rehabilitation of Sumcot Drive between Coco Paving Inc. and The Corporation of the Municipality of Trent Lakes', be read a first, second and third time and passed this 11th day of August, 2020.

That By-law B2020-072, being 'A by-law to amend By-law No. B2014-070 otherwise known as "The Municipality of Trent Lakes Comprehensive Zoning By-law"', be read a first, second and third time and passed this 11th day of August, 2020.

That By-law B2020-073, being 'A by-law to authorize the execution of an agreement for the use of lands as a surface parking area between the Buckhorn Community Centre and Athletic Association and The Corporation of the Municipality of Trent Lakes', be read a first, second and third time and passed this 11th day of August, 2020.

That Council go into closed session at 7:58 p.m. under Ontario Municipal Act, S.239 (2) (a) (b) (d) (f) to discuss the security of the property of the municipality or local board; personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That Council rise from Closed session at 9:27 p.m.

That the minutes of the Closed Session meetings dated June 16, 2020 and July 28, 2020 be adopted as printed.

That Council direct staff to proceed with the recommended course of action as outlined in WSP's report, as amended.

That Council appoint Sheila Cook to the Parks, Recreation and Culture Advisory Committee for the remainder of the 2018-2022 Council term.

That By-law B2020-071, being 'A by-law to confirm the proceedings of the Regular Council meeting held on August 11, 2020', be read a first, second and third time and passed this 11th day of August, 2020.

That Council adjourn at 9:29 p.m.