Council Meeting

That the agenda be approved as printed.

That the minutes of the Special Council meeting dated September 14, 2020, the minutes of the Regular Council meeting dated September 15, 2020, the minutes of the Statutory Public meeting dated September 15, 2020 and the minutes of the Special Council meeting dated September 21, 2020 be adopted as printed.

That Council receive the minutes from the Economic Development Advisory Committee dated September 14, 2020 and the Parks, Recreation and Culture Advisory Committee dated September 10, 2020 for their information.

That the Council meeting be suspended at 1:06 p.m. in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990.

That the Council meeting be reconvened at 1:15 p.m.

That Council receive the presentation from Matthew Savino of SHRP regarding Trent Lakes Human Resources Year in Review for their information.

That Council receive the presentation from Meredith Carter, Manager, Watershed Management Program for Otonabee Region Conservation Authority (ORCA) regarding Drinking Water Source Protection Program Agreement Renewal and Implementation Status for their information.

That Council receive the report from the Temporary Waste Coordinator regarding Deferring Increases in Approved Revised Tipping Fee Schedule for their information; and further That Council support staff's recommendation to defer the two-year implementation of the Revised Tipping Fees from March 17, 2020 and January 1, 2021 to January 1, 2021 and January 1, 2022.

That Council receive the report from the Director of Public Works regarding the Addition of a Permanent Structure in Cavendish for their information; and further That Council direct staff to budget for tender preparation and contract administration for the addition of the permanent structure at the Cavendish Public Works site in the 2021 Capital Budget; and further That Council direct staff to prepare a Minor Variance Application to be brought forward to the Committee of Adjustment once the size of the structure is determined.

That Council receive the report from the Director of Public Works regarding the Request for a Speed Limit Reduction on Bass Lake Road from Tully's Road for their information; and further That Council approve the speed limit reduction request to 40 km/h on Bass Lake Road from Tully's Road.

That Council receive the report from the Director of Public Works regarding the Peter's Island Winter Maintenance Plan During County Bridge Closure for their information.

That Council receive the report from the Director of Recreation and Facilities regarding the Public Space Rental Policy for their information; and further That Council refer Policy 5.37 Public Space Rental Policy back to staff for greater clarity.

That Council receive the report from the Director of Emergency Services regarding Fire Prevention Week for their information.

That Council receive the report from the Director of Emergency Services regarding FIT Testing Machine for their information; and further That Council support staff's recommendation to proceed in purchasing the Accufit 9000 Pro FIT Testing Machine.

That Council receive the report from the Planning Administrator regarding Zoning By-law Amendment File No. 20-17 (Scott) for their information; and further That Council support Zoning By-law Amendment Application 20-17, respecting 36 Bobcaygeon Road and 76 Reid Street; and further That Council direct staff to prepare a By-law to be brought forward for adoption pending delivery of the new reference plan.

That Council receive the report from the Planning Administrator regarding Zoning By-law Amendment File No. 20-18 (Lloyd) for their information; and further That Council support Zoning By-law Amendment File No. 20-18, respecting a Vacant Lot on Fire Route 224.

That Council receive the report from the Planning Administrator for File No. 20-19 (Newton) for their information; and further That Council defer approval of the zoning by-law amendment pending a staff review of the Flood Impact Brief and comments from the Kawartha Region Conservation Authority (KRCA).

That Council receive the report from the CAO/Treasurer regarding the 2021 Budget Timetable for their information; and further That Council approve the 2021 Budget Timetable as presented.

That Council receive the report from the Deputy Treasurer regarding the Health and Safety Policy for their information; and further That Council approve Policy 4.0 Health and Safety Policy, replacing all predecessor versions; and further That Council repeal Policy AD-25 Incident/Injury Reporting and Investigation Policy.

That Council receive the report from the Deputy Clerk and approve awarding RFP-02-2020 for Website Redesign and Implementation with Hosted Content Management System (CMS) and Managed Services to eSolutionsGroup Limited; and further That Council approve funding of any overages relating to the project from service delivery grant funding.

That Council receive the report from the Deputy Clerk and approve awarding Tender T-05-2020 for the Replacement of the Roof at the Buckhorn Regional Health Centre to AGC and Associates Inc.

That Council receive the report from the Deputy Clerk regarding Implementation of Live Streaming/Video Recording of Council Meeting for their information; and further That Council direct staff to proceed with implementing the proposed solution as detailed in this report; and further That the necessary amendments to the Procedural By-law and Records Retention By-law be brought forward to Council for adoption.

That Council receive the report from the Director of Corporate Services/Clerk regarding Electronic Participation/Proxy Voting for their information; and further That Council direct staff to bring forward the necessary amendments to the Procedure By-law to include electronic participation and prohibit proxy voting.

That Council receive the report from the Director of Corporate Services/Clerk regarding Municipal Feedback for their information.

That Council receive the report from the Director of Corporate Services/Clerk regarding the Ratepayer/Cottage Association Meeting for their information and support cancelling the Ratepayer Cottage Association Meeting for 2020.

That the information correspondence be received for Council's information.

That Council appoint Councillor Franzen as the representative for the Buckhorn Community Centre.

That Council support the correspondence from the Eastern Ontario Wardens' Caucus (EOWC) regarding COVID-19 Funding for Capital purchases.

That Council receive the correspondence from Loyalist Township regarding a Ferry Resolution for their infomation.

That Council receive the correspondence from Hon. Maryam Monsef regarding a New Fund to Rapidly House the Most Vulnerable for their information.

That Council received the correspondence from the Municipality of Tweed regarding Cannabis Production for their information.

That Council support the correspondence from the Town of Amherstburg regarding an AODA Website Compliance Extension Request; and further That Council direct staff to circulate this resolution to the Minister for Seniors and Accessibility and the Premier of Ontario.

That Council receive the correspondence from the Town of Amherstburg regarding Request for Amendments to Bill 180 regarding The Ontario Heritage Act for their information.

That Council receive the correspondence from the Township of Wollaston regarding a Request for Changes to the Municipal Elections Act for their information.

That By-law B2020-060, being 'A by-law to provide for the renaming of a private road for the purpose of accommodating the addition/revision of private road names within the Municipality of Trent Lakes', be

That By-law B2020-095, being 'A by-law to authorize the execution of an agreement for the Replacement of the Roof at the Buckhorn Regional Health Centre between AGC and Associates Inc. and The Corporation of the Municipality of Trent Lakes', be read a first, second and third time and passed this 6th day of October, 2020.

That By-law B2020-096, being 'A by-law to establish a speed limit restriction on Bass Lake Road', be read a first, second and third time and passed this 6th day of October, 2020.

That By-law B2020-097, being 'A by-law to authorize the execution of an agreement for the Website Redesign and Implementation with Hosted Content Management System (CMS) and Managed Services between eSolutionsGroup Limited and The Corporation of the Municipality of Trent Lakes', be read a first, second and third time and passed this 6th day of October, 2020.

That By-law B2020-098, being 'A by-law to amend By-law No. B2020-030, being 'A by-law to establish and require payment of fees and charges for information, services and activities provided by The Corporation of the Municipality of Trent Lakes'', be

That By-law B2020-099, being 'A by-law to amend By-law No. B2014-070 otherwise known as "The Municipality of Trent Lakes Comprehensive Zoning By-law"', be read a first, second and third time and passed this 6th day of October, 2020.

That By-law B2020-101, being 'A by-law to authorize the execution of a Drinking Water Source Protection Program Agreement for the Enforcement of Part IV and Implementation of Policies Related to Education and Outreach between the Otonabee Region Conservation Authority and The Corporation of the Municipality of Trent Lakes', be read a first, second and third time and passed this 6th day of October, 2020.

the Community Grants awarded annually by the Municipality of Trent Lakes are now a material expense in the budget (0.5% of the Budget, representing $52,000 in 2020), and Whereas most Granting Organizations (e.g.; Trillium, OMAFRA’s RED program, FedDev’s EODP program) have developed, publish and utilize an application assessment methodology to ensure fairness, consistency and transparency, and Whereas Trent Lakes does not currently have a defined application assessment methodology, Therefore , the Council of the Municipality of Trent Lakes directs staff to prepare a report that presents options and makes a recommendation for a Community Grant application assessment methodology to be used for the 2021 Budget year and beyond.

That Council go into closed session at 3:35 p.m. under Ontario Municipal Act, S.239 (2) (c) to discuss a proposed or pending acquisition or disposition of land by the municipality or local board.

That Council rise from Closed session at 4:10 p.m.

That the minutes of the Closed Session meetings dated September 14, 2020, September 15, 2020 and September 21, 2020 be adopted as printed.

That By-law B2020-102, being 'A by-law to confirm the proceedings of the Regular Council meeting held on October 6, 2020', be read a first, second and third time and passed this 6th day of October, 2020.

That Council adjourn at 4:12 p.m.