Council Meeting

That the agenda be amended to include an additional delegation as Item 9.2 from Axendis (Andy) Afxentiou regarding Request to Purchase Unopened Road Allowance - Bob Macgregor (Item 10.4.1); and further That the agenda be amended to include additional reasons to go into Closed Meeting under S.239 (2) (e) (f) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and further That the agenda be approved as amended.

That the minutes of the Regular Council meeting dated November 2, 2021 and the minutes of the Statutory Public meeting dated November 2, 2021 be adopted as presented.

That Council receive the minutes from the Economic Development Advisory Committee dated November 8, 2021, the Parks, Recreation and Culture Advisory Committee dated November 4, 2021, and the Police Services Board dated November 4, 2021 for their information.

That the Council meeting be suspended at 1:04 p.m. in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990.

That the Council meeting be reconvened at 1:09 p.m.

That Council receive the report from the Junior Planner for Zoning By-law Amendment File No. 21-23 (Peoples/Coumbs); and further That Council support Zoning By-law Amendment File No. 21-23.

That Council receive the delegation from Matthew Helfand, Aird & Berlis LLP, regarding Request to Purchase Unopened Road Allowance - Bob Macgregor (Item 10.4.1) for their information.

That Council receive the delegation Axendis (Andy) Afxentiou regarding Request to Purchase Unopened Road Allowance - Bob Macgregor (Item 10.4.1) for their information; and further That Council receive the report from the Planner regarding Request to Purchase Unopened Road Allowance - Bob MacGregor; and further That Council reconsider their decision of January 12, 2021 and support the sale of a portion of the unopened road allowance to Mr. Macgregor and the other portion to the property owners of 23 Oakridge Court; and further That Council direct staff to obtain a written commitment from the property owners of 23 Oakridge Court to purchase the southerly 10 m (33 ft) of the unopened road allowance which is encumbered with a corner of their dwelling, pump housing unit and driveway; and further That Council directs staff to proceed with the application process and advise the applicants they will be equally responsible for all costs.

That Council receive the report from the Director of Public Works regarding Preapproval for Replacement Tandem and Mower; and further That Council direct staff to proceed in tendering for the replacement of Unit 503 (2012 International Tandem) and Unit 505 (2012 John Deere Tractor) for delivery in 2023.

That Council supports Consent File No. B-70-21 made by Alan & Rosalie Howard for 3812 County Road 121 having property roll # 15-42-020-200-08800-0000 with conditions 2 and 8 from the Municipal Appraisal Form as follows: 2. Rezoning of the severed parcel to the satisfaction of the Municipality. 8. A Merger Agreement is to be entered into between the Transferor, Transferee and Municipality, pursuant to Section 51(26) and Section 53(12) of the Planning Act, R.S.O, 1990, and registered on title to merge the severed parcel with the abutting (or separated) land identified by property roll # 15-42-020-200-08600-0000, such that these 2 parcels shall be considered as one lot and shall not be dealt with separately.

That Council receive the report from the Tax Clerk/Accounts Payable regarding Accounts Payable for the month of October 2021 for their information.

That Council receive the report from the Economic Development Officer regarding 2021 Q3 Report for their information.

That Council receive the report from the Deputy Clerk regarding Council Expenses for October 2021 and authorizes payment.

That Council receive the report from the Director of Corporate Services/Clerk regarding Accountability and Transparency and Public Notice Policy Review for their information.

That the information correspondence items 11.1 - 11.3 be received for Council's information.

That Council receive the correspondence from Randy Law regarding Dewdney Mountain Planning Application for their information.

That Council receive the correspondence from the Buckhorn Community Centre and authorize a sponsorship in the amount of $125.00.

That Council receive the correspondence from Fred Hahn, President of CUPE Ontario regarding OMERS Investment Performance for their information.

That By-law B2021-122, being 'A by-law to appoint Council Members to the Committee of Adjustment/Property Standards Committee for 2022', be read a first, second and third time and passed this 16th day of November, 2021.

That By-law B2021-123, being 'A by-law to adopt an Accountability and Transparency Policy', be read a first, second and third time and passed this 16th day of November, 2021.

That By-law B2021-124, being 'A by-law to adopt a Public Notice Policy', be read a first, second and third time and passed this 16th day of November, 2021.

That By-law B2021-125, being 'A by-law to amend By-law No. B2014-070 otherwise known as "The Municipality of Trent Lakes Comprehensive Zoning By-law"', be read a first, second and third time and passed this 16th day of November, 2021.

That Council go into a closed meeting at 2:06 p.m. under Ontario Municipal Act, S.239 (2) (a) (e) (f) to discuss the security of the property of the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That Council rise from the Closed Meeting at 3:25 p.m.

That the minutes of the Closed Meeting dated November 2, 2021 be adopted as presented.

That Council receive the report from the CAO/Treasurer regarding Information Technology Proposal and Managed Services; and further That Council approve the Technology Proposal submitted by MicroAge and that Service Delivery Reserve Funds be used for this work; and further That Council direct staff to cancel the IT Managed Service Agreement with the County of Peterborough effective December 31, 2021; and further That Council direct staff to enter into a Managed Services Agreement with MicroAge effective December 1, 2021.

That By-law B2021-126, being 'A by-law to confirm the proceedings of the Regular Council meeting held on November 16, 2021', be read a first, second and third time and passed this 16th day of November, 2021.

That Council adjourn at 3:27 p.m.