Council Meeting

That the agenda be approved as printed.

That the minutes of the Regular Council meeting dated August 9, 2022, the minutes of the Statutory Public meeting dated August 9, 2022, the minutes of the Special Council meeting dated August 10, 2022 and the minutes of the Special Statutory Public Meeting dated August 10, 2022 be adopted as presented.

That Council receive the minutes from the Economic Development Advisory Committee dated August 8, 2022 for their information.

That Council receive the report from the Deputy Clerk regarding Committee and Board Structure Review; and further That Council direct staff to review By-law B2018-022 and report back to Council on opportunities to expand the appeal role of the Committee of Adjustment; and further That Council defer a decision on the structure of Advisory Committees to the new Term of Council and pending the completion of the Economic Development, Tourism and Recovery Strategic Plan, the Open Spaces Master Plan and Council's Strategic Planning exercise; and further That staff be directed to postpone posting of vacancies for Advisory Committees until Council has approved the structure of Advisory Committees, including updated Terms of Reference; and further That all public appointments to the Economic Development Advisory Committee and the Parks, Recreation and Culture Advisory Committee expire on January 31, 2023.

That the Council meeting be suspended at 1:09 p.m. in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990.

That the Council meeting be reconvened at 1:23 p.m.

That Council receive the report from the Junior Planner for Zoning By-law Amendment File No. 22-19 (Ventresca); and further That Council defer a decision on Zoning By-law Amendment File No. 22-19 pending confirmation of the need for an archeological assessment and a compromise on the covered porch.

That Council receive the report from the Junior Planner for Zoning By-law Amendment File No. 22-24 (Chesher); and further That Council support Zoning By-law Amendment File No. 22-24; and further That Council defer approval of the Zoning By-law Amendment pending delivery of the registered reference plan.

That Council receive the presentation from Ed Ingram, General Manager, MicroAge and the report from Donna Teggart, CAO/Treasurer regarding IT Managed Services Agreement; and further That Council direct the CAO/Treasurer to sign the MircoAge Managed Services Agreement; and further That Council direct staff to accelerate the plan to retire redundant desktops and replace them with laptops.

That Council receive the report from the Supervisor of Waste/Public Works Coordinator regarding the Pedestrian Crossover Project for their information.

That Council receive the report from the Director of Recreation and Facilities regarding Donation of Bike Racks and Repair Stations; and further That Council approves the donation of the bike racks and repair station, subject to a signed agreement; and further That Council direct staff to send a note of thanks to Citizens for Alternative Transportation in Trent Lakes (CATTL) and the Buckhorn District Tourist Association (BDTA) for bringing this initiative forward.

That Council receive the report from the Junior Planner regarding Consent Applications B-125-21 and B-126-21; and further That Council stipulate that a condition in the Municipal Appraisal Form for Consent Applications B-125-21 and B-126-21 that requires the preparation of a scoped assessment, in the form of a letter, by a qualified professional to address Section 2.5.2.5 of the Provincial Policy Statement and Section 5.10.7 of the Trent Lakes Official Plan.

That Council receive the report from the Director of Building and Planning/CBO regarding License of Occupation Policy Number 5.34 – Revised policy; and further That Council Policy 5.34 Licence of Occupation Policy, attached as Appendix A, be adopted, replacing all previous versions.

That Council receive the report from the Planner regarding Application for Flood Hazard Mapping; and further That Council only support the Municipality to apply for funding under the Federal Flood Hazard Identification Mapping Program in collaboration with the Kawartha Regional Conservation Authority if two or three insurance companies identify that there will be no impact on policies for existing residences; and further That any budget amounts required under this program be brought forward to the newly elected Council for potential inclusion in future 2023 and 2024 budgets.

That Council receive the report from the CAO/Treasurer regarding 2023 Budget Timetable for their information.

That Council receive the report from the CAO/Treasurer regarding Electronic Sign Purchase; and further That Council approve a transfer from the Service Delivery Reserve in the amount of $20,000.00 to fund the purchase and installation of an electronic sign.

That Council receive the report from the Deputy Clerk regarding Council Expenses for July 2022 and the remainder of June 2022 and authorizes payment.

That Council receive the report from the Director of Corporate Services/Clerk regarding Lame Duck and Restricted Acts for their information.

That Council receive the report from the Director of Corporate Services/Clerk regarding Compliance Audit Committee for their information.

That the information correspondence be received for Council's information.

That Council receive the correspondence from the Town of Aylmer regarding Warming and Cooling Centre Policy for their information.

That By-law B2022-092, being 'A by-law to stop up, close and sell to the abutting land owners or their respective nominees those land and premises more particularly described in Schedule "A" annexed hereto', be read a first, second and third time and passed this 6th day of September, 2022.

That By-law B2022-093, being 'A by-law to appoint members to the Compliance Audit Committee for the 2022 Municipal Election', be read a first, second and third time and passed this 6th day of September, 2022.

That By-law B2022-094, being 'A by-law to appoint a Deputy Fire Chief for the Municipality of Trent Lakes', be read a first, second and third time and passed this 6th day of September, 2022.

the resurfacing of the northern section of County Road 507 started in June and continues through August, disrupting traffic, subjecting cars to dust and flying pebbles, and creating safety risks for motorcyclists, cyclists, pedestrians; and Whereas there are almost 600 dwellings from Baldwin Bay Road north who have to travel on this resurfaced section of the 507; and Whereas the volume of complaints from residents has been significant; and Whereas the traffic volume data resulting from the 2020 study is problematic, since that was collected during COVID and in that year, Ontarians were strongly encouraged not to travel, especially to secondary residences, and over 80% of the dwellings in Cavendish are seasonal; and Whereas it is sound fiscal management to balance costs with benefits, and a savings of $3 million over 75 years between a hot mix asphalt surface and a double surface treatment is material, the annual difference is only $40,000.00; Therefore That Trent Lakes Council respectfully requests the County to update its Annual Average Daily Traffic (AADT) with post-COVID data, review the financial projections on an annual as well as lifetime basis and to give consideration to applying hot mix asphalt to all sections of County Road 507 in the future.

That Council go into a closed meeting at 3:08 p.m. under Ontario Municipal Act, S.239 (2) (b) (d) to discuss personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations.

That Council rise from the Closed Meeting at 3:22 p.m.

That the minutes of the Closed Meeting dated August 9, 2022 be adopted as presented.

That By-law B2022-095, being 'A by-law to confirm the proceedings of the Regular Council meeting held on September 6, 2022', be read a first, second and third time and passed this 6th day of September, 2022.

That Council adjourn at 3:23 p.m.