Council Meeting

That the agenda be amended to include the Closed Meeting prior to the Adoption of Minutes Item; and further That the agenda be amended to include additional reasons to go into Closed Meeting under S.239 2 (e) (f) litigation and potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and further That the agenda be approved, as amended.

That Council go into a closed meeting at 1:03 p.m. under Ontario Municipal Act, S.239 (2) (b) (d) (e) (f) to discuss personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; litigation and potential litigation, including matters before administrative tribunals, affecting the municipality; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That Council rise from the Closed Meeting at 1:57 p.m.

That the minutes of the Special Council meeting (Inaugural) dated November 21, 2022, the minutes of the Regular Council meeting dated November 22, 2022 and the minutes of the Statutory Public meeting dated November 22, 2022 be adopted as presented.

That Council receive the report from the Economic Development and Marketing Coordinator regarding Buckhorn Gateway Sign Replacement; and further That Council direct staff to reaffirm an estimated cost of replacing the sign and, in turn, procure for the replacement of the Buckhorn Gateway Sign; and further That staff continue to seek eligible funding for the replacement.

That Council receive the report from the Economic Development and Marketing Coordinator regarding New Policy Regarding Acquisition, Maintenance and Dispersal of Property for their information; and further That Council direct staff to prepare a draft policy regarding acquisition and disposition of property for the Municipality.

That Council receive the delegation from Michael Godard regarding Building Permit Fees; and further That Council refer the request regarding building permit fees to staff for a recommendation.

That Council receive the delegation from David White, Devry Smith Frank LLP, regarding Municipality of Trent Lakes and Dewdney Mountain Farms Limited Haul Route Agreement (Item 14.1) for their information.

That Council receive the report from the Planning Consultant regarding Supplemental Memo - Application for Zoning By-law Amendment 22-19 (Ventresca); and further That Council defer the report to a future meeting.

That Council supports Consent File Nos. B-142-22 and B-143-22 made by Thomas Bertram Spaul (Agent: Kari Stevenson) for 382 Lakehurst Circle Road having property roll # 1542-010-001-44800 with conditions 1, 2 and 10 from the Municipal Appraisal Forms as follows: 1. $1,000.00 Cash-in-lieu of parkland fee be paid to the Municipality. 2. Rezoning of the severed parcel to the satisfaction of the Municipality. 10. That if the reference plan confirms that any portion of the travelled road is located on the severed lot, the lands occupied by the travelled road including additional land measuring 10 m from the centre line of the travelled road be transferred to the Municipality as a road dedication.

That Council receive the report from the Deputy Clerk regarding Committee of Adjustment Honorarium Review; and further That Council support the increase in the monthly honorarium amount for public appointees (non-Council Members) to the Committee of Adjustment to $110.00, for a total of $1,320.00 per year and that the honorarium be reviewed every four (4) years.

That Council receive the report from the Director of Corporate Services/Clerk regarding Summer Meeting Considerations and 2023 Calendar; and further That Council adopts the 2023 Council Meeting calendar, as presented.

That the information correspondence be received for Council's information.

That Council receive the correspondence from Norfolk County, Prince Edward County and the Township of Puslinch regarding Bill 23 More Homes Built Faster Act for their information.

That Council receive the correspondence from the Township of Warwick regarding CN Railway Contribution Requirements under the Drainage Act for their information.

That Council receive the correspondence from Niklaus P. Stockli regarding Building Permit Renewal Fees; and further That Council refer the request regarding building permit renewal fees to staff for a recommendation.

That By-law B2022-106, being 'A by-law to govern the proceedings of meetings for the Committee of Adjustment/Appeals Committee for The Corporation of the Municipality of Trent Lakes', be read a first and second; and further That Section 9.1 of Schedule A of By-law B2022-106 be amended to read: All members who are not members of Council (public appointees) shall receive a monthly honorarium in the amount of $110.00, for a total of $1,320.00 per year, reviewed every four (4) years. The honorarium shall be intended to offset the costs of mileage for Members to complete site visits related to Minor Variance applications. ;and further That By-law B2022-106, as amended, be read a third time and passed this 6th day of December, 2022.

That By-law B2022-114, being 'A by-law to amend By-law No. B2014-070 otherwise known as "The Municipality of Trent Lakes Comprehensive Zoning By-law"', be read a first, second and third time and passed this 6th day of December, 2022.

That By-law B2022-116, being 'A by-law to authorize the execution of a Merger Agreement between Thomas James Wheal, Susan Elizabeth Wheal, Wheal Veterinary Professional Corporation, and The Corporation of the Municipality of Trent Lakes', be read a first, second and third time and passed this 6th day of December, 2022.

That Council receive the correspondence from John Ewart, Municipal Solicitor, regarding Municipality of Trent Lakes and Dewdney Mountain Farms Limited Haul Route Agreement for their information.

there is an active zoning bylaw (ZBA) amendment application from Dewdney Mountain Farms Ltd, and Whereas a development agreement (including the haul routes) with the municipality must be entered into prior to the ZBA being enacted, and Whereas Council was only recently provided with a legal review and comment on the Draft Haul Route Agreement prepared by the Applicant (August 2022), and Whereas a portion of the proposed haul route for the Dewdney Mountain Quarry is on a forced road; and Whereas the role of Council is to “represent the public and to consider the well being and interests of the municipality”, and Whereas allowing a haul route for 14 trucks an hour to be constructed on a municipal roadway that goes through a residential neighbourhood would be precedent setting in this municipality, and Whereas the volume of industrial truck traffic is incompatible with residential use of the road, and Whereas the proposed haul route for the Dewdney Mountain Quarry will negatively impact the health and safety of residents, as presented at the August 2022 Public Meeting, and Whereas the proposed haul route for the Dewdney Mountain Quarry will have a significant impact on the residential homes on the proposed haul route; and Whereas this Council does not wish for either the applicant or the taxpayers to continue spending money on further investigation, design or development of this proposed haul route, Therefore , Council declares that it does not support the proposed haul route ut

That the minutes of the Closed Meeting dated November 22, 2022 be adopted as presented.

That By-law B2022-115, being 'A by-law to confirm the proceedings of the Regular Council meeting held on December 6, 2022', be read a first, second and third time and passed this 6th day of December, 2022.

That Council adjourn at 2:56 p.m.