Council Meeting

That the agenda be approved as printed.

That the minutes of the Regular Council meeting dated May 2, 2023 be adopted as presented.

That Council receive the minutes from the Police Services Board dated April 26, 2023 for their information.

That the Council meeting be suspended at 1:06 p.m. in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990.

That the Council meeting be reconvened at 1:55 p.m.

That Council receive the report from the Junior Planner for Zoning By-law Amendment File No. 21-08 (Lennox); and further That Council direct staff to review the comments heard and received at the Public Meeting held May 16, 2023; and further That Council direct staff to provide further direction or recommendations to Council with respect to Zoning By-law Amendment File No. 21-08.

That Council receive the presentation from Chris Kawalec, Community Development Program Manager, City of Peterborough regarding Social Services, Community Safety and Well-being Plan & Peterborough County Hubs Program for their information.

That Council receive the presentation from Mark Majchrowski, CAO, Kawartha Conservation regarding Kawartha Conservation 2023 Operating Budget and Special Project Submission; and further That Council support the inclusion of $72,000.00 for the Kawartha Conservation Operating/General Levy, along with previously approved funds for the Flood Mapping Special Project, in the 2023 budget.

That Council receive the delegation from Gary Jarosz, President, Cavendish Community Ratepayers Association Inc. (CCRAI) regarding Annual Ratepayer/Community Association Meeting for their information.

That Council receive the delegation from Julian Falconer, Second Bridge Citizens' Group regarding Delaying Implementation of Licence of Occupation Policy (Item 10.6.1) for their information.

That Council receive the delegation from Bryce Dziedziejko regarding Zoning By-law Amendment File No. 22-26 (Dziedziejko) (Item 10.4.1) for their information.

That Council receive the report from the Supervisor of Waste/Public Works Coordinator regarding Seasonal Hard/Bulky Plastic Recycling Program; and further That Council approve a seasonal hard/bulky plastic recycling program at all four Transfer Station sites from approximately June to November 2023; and further That Council approve a transfer from the Service Delivery Reserve to fund the hard/bulky recycling program.

That Council receive the report from the Junior Planner regarding Zoning By-law Amendment File No. 22-26 (Dziedziejko); and further That Council support Zoning By-law Amendment 22-26; and further That Council defer approval of the Zoning By-law Amendment pending: 1. The applicant prepare and submit a Phase One and Phase Two Archeological Assessment and MECP registration letter; 2. The applicant submit a shoreline restoration plan with a focus on assessing the area of existing standing water for habitat function, protecting surface water features during construction and landscaping and naturalizing the shoreline post-construction; 3. The applicant confirm the ownership of intervening lands in the location of the proposed new driveway and obtain an easement over these land; and 4. The applicant enter into a site plan agreement with the Municipality.

That Council receive the report from the Planner regarding By-law to Remove Holding Symbol - 16 Buckhorn Trail (Access from County Road 36); and further That Council defer the report to a future meeting.

That Council receive the report from the CAO/Treasurer regarding a Draft Amended Community Grant Policy 5.23; and further That all comments on the Draft Amended Community Grant Policy 5.23 be forwarded to the CAO/Treasurer by June 2, 2023 for a follow up report to Council.

That Council receive the report from the CAO/Treasurer regarding Accounts Payable for the month of April 2023 for their information.

That Council receive the report from the CAO/Treasurer regarding Delaying Implementation of Licence of Occupation Policy; and further That Council approve Option 3 to require all individuals with existing encroachments located on Municipal lands to enter into an agreement with the Municipality and all necessary proof of insurance required under the Licence of Occupation Policy shall be provided to the Municipality no later than December 31, 2023 or the licences will be revoked January 1, 2024; and further That Section 5.8(i) of 5.34 Licence of Occupation Policy and Procedures be amended to reduce the insurance requirement five million dollars ($5,000,000.00) to two million dollars ($2,000,000.00).

That Council receive the report from the CAO/Treasurer regarding Annual Ratepayer/Community Association Meeting; and further That Council cancel the 2023 Ratepayer/Community Association meeting; and further That Council direct staff to consult with all Ratepayer/Community Associations regarding the format and objectives of the annual Ratepayer/Community Association meeting hosted by Trent Lakes and report back to Council prior to the approval of the 2024 meeting schedule; and further That Council direct staff to incorporate "Town Hall" session between members of the public and Council members into communication planning currently underway.

That Council receive the report from the CAO/Treasurer regarding Annual Ratepayer/Community Association Meeting; and further That Council cancel the June 3, 2023 Ratepayer/Community Association meeting; and further That Council defer a decision on the establishment of a Working Group until Council has made a decision on the committee structure.

That Council receive the report from the Deputy Clerk regarding Council Expenses for April 2023 and the remainder of March 2023 and authorizes payment.

That Council receive the report from the Director of Corporate Services/Clerk regarding Purchasing Policy and Disposal of Municipal Assets Policy Review; and further That Section 8 of the revised Purchasing Policy, attached as Appendix B to this report, be amended to replace 'any minor overage' to 'an overage up to and including 10%'; and further That Council support the amended Purchasing Policy; and further That Council direct staff to review Appendix A - Items Exempt from the Policy and report back to Council; and further That Council approve the revised Disposal of Municipal Assets Policy, attached as Appendix C to this report.

That the information correspondence be received for Council's information.

That Council receive the correspondence from the Municipality of Shuniah regarding Enbridge Charges for their information.

That By-law B2023-040, being 'A by-law to adopt a Purchasing Policy', be read a first and second time; and further That Section 8 of Schedule A be amended to replace 'any minor overage' to 'an overage up to and including 10%'; and further That By-law B2023-040, being 'A by-law to adopt a Purchasing Policy', as amended, be read a third time and passed this 16th day of May, 2023.

Haliburton Highlands Health Services (HHHS) has announced that, as of June 1, 2023, staff working in the Minden Emergency Department will be transferred to the Haliburton Emergency Department; and Whereas the Minden Emergency Department serves a large portion of Municipality of Trent Lakes’ residents; and Whereas the health and wellbeing of our residents is dependent on the Minden Emergency Department continuing to operate out of Minden, rather than Haliburton; Therefore That Council direct staff to prepare a letter expressing the concerns and impacts this closure would have on the residents of the Municipality of Trent Lakes to the Minister of Health and Long-Term Care; and further That Council direct staff to circulate the attached letter to HHHS, MPP David Smith, Haliburton County, Peterborough County, and their local municipalities.

That Council direct staff to circulate the correspondence sent from the Municipality regarding the Minden Emergency Department to Lynn Nicholls.

many Private Roads and Fire Routes use portions of unopened road allowances to access their properties and are permitted to build dwellings on their lots of record; and Whereas the unopened road allowance running North from Bessie Avenue North has been used for this purpose for many years; and Whereas the unopened portion of this road allowance has been privately maintained to access these lots of record; Therefore Be It Resolved That Council direct staff to report back on the implications of declaring lots of record on the unopened, privately maintained portion of the extension of Bessie Avenue North unopened road allowance as on a Fire Route or Private Road for all building and planning permit purposes.

That Council go into a closed meeting at 4:59 p.m. under Ontario Municipal Act, S.239 (2) (b) (f) to discuss personal matters about an identifiable individual, including municipal or local board employees; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That Council rise from the Closed Meeting at 6:03 p.m.

That the minutes of the Closed Meeting dated May 2, 2023 be adopted as presented.

That Council appoint Janet Klein to the Trent Lakes Public Library Board for the remainder of the 2022-2026 Council Term.

That By-law B2023-041, being 'A by-law to confirm the proceedings of the Regular Council meeting held on May 16, 2023', be read a first, second and third time and passed this 16th day of May, 2023.

That Council adjourn at 6:05 p.m.