Council Meeting

That the agenda be approved as printed.

That the minutes of the Regular Council meeting dated October 17, 2023, the minutes of the Statutory Public meeting dated October 17, 2023 and the minutes of the Special Council meeting dated October 20, 2023 be adopted as presented.

That Council receive the minutes from the Police Services Board dated October 26, 2023 and the Committee of Adjustment dated August 1, 2023 and September 12, 2023 for their information.

That the Council meeting be suspended at 1:05 p.m. in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990.

That the Council meeting be reconvened at 1:09 p.m.

That Council receive the report from the Junior Planner for Zoning By-law Amendment File No. 23-16 (Howard); and further That Council support Zoning By-law Amendment File No. 23-16.

That Council receive the delegation from Jacqui Milne and Barry Bresner regarding Ghost Hotels for their information.

That Council receive the delegation from Pam Dickey, Christmas Hamper Coordinator and authorize a donation in the amount of $750.00.

That Council receive the delegation from Steve White, Harvey Lakeland Commonland Owners' Association (HLCOA) regarding Application to Purchase an Unopened Road Allowance - Harvey Lakeland Commonland Owners' Association (HLCOA) (Item 9.7.3) for their information.

That Council receive the delegation from Kent Randall and Derek Pokora, Ecovue Consulting regarding Consent Application B-51-23 and B-52-23 (Creation of New Lots) (Item 9.4.3) for their information.

That Council receive the report from the Supervisor of Waste/Public Works Coordinator regarding Blue Box Program Transition; and further That Council authorize the Mayor and Clerk to sign the Depot Operations Agreement with Circular Materials Ontario (CMO) designating them as the Producer Responsibility Organization (PRO) that will oversee the Blue Box Program starting January 1, 2024.

That Council supports Consent File No. B-6-23 made by 2380765 Ontario Inc. (Agent: Paul Lula) for 53 Fire Route 400 having property roll # 15-42-020-200-05000-0000 with conditions 1, 2 and 3 from the Municipal Appraisal Form as follows: 1. $1,000.00 Cash-in-lieu of parkland fee be paid to the Municipality. 2. Rezoning of the severed parcel to the satisfaction of the Municipality. The R-Plan will be part of a complete ZBA submission requirement. 3. Rezoning of the retained parcel to the satisfaction of the Municipality. The R-Plan will be part of a complete ZBA submission requirement.

That Council supports Consent File No. B-9-23 made by Andre Perre Grondin and Kim Grondin for 1493 Galway Road having property roll # 15-42-020-103-05900-0000 with conditions 1, 2, 7, 10, 11 and 12 from the Municipal Appraisal Form as follows: 1. $1,000.00 Cash-in-lieu of parkland fee be paid to the Municipality. 2. Rezoning of the severed parcel to the satisfaction of the Municipality. The R-Plan will be part of a complete ZBA submission requirement. 7. An agreement is to be entered into between the Applicant and the Municipality and registered on title at the applicant's expense which would enforce the recommendations of the applicant's Scoped Natural Heritage Evaluation (2022) and subsequent Peer-Review (2023). 10. Entrance to be approved by the Director of Public Works. 11. The applicants undertake a Restoration Plan, at their expense, to outline the plan to restore all altered lands back to their original state. Any/all recommendations of the plan will be included in the Agreement, which will be registered on Title at the sole expense of the applicant. 12. That if the reference plan confirms that any portion of the travelled road is located on the severed lot, the lands occupied by the travelled road, including additional land measuring 10 m from the centerline of the travelled road, be transferred to the Municipality as a road dedication.

That Council supports Consent File No. B-51-23 and B-52-23 made by Charles Jonson & Maureen Kellie Johnson (Agent: Kent Randall) for 86 White Lake Drive having property roll # 15-42-020-201-23825-0000 with conditions 1, 9 and 10 from the Municipal Appraisal Form as follows: 1. $1,000.00 Cash-in-lieu of parkland fee be paid to the Municipality. 9. Official Plan Amendment to bring the severed and retained lots (Designated Rural) to the Recreational Dwelling Area, as the County OP has not been adopted yet. If the County OP is approved during the Provisional stage, this condition will no longer apply. 10. That if the reference plan confirms that any portion of the travelled road is located on the severed lot, the lands occupied by the travelled road, including additional land measuring 10 m from the centerline of the travelled road, be transferred to the Municipality as a road dedication.

That Council supports Consent File No. B-57-23 and B-58-23 made by 1827523 Ontario Inc (Agent: Gary Bell) for a Vacant Lot on Buckhorn Narrows Road having property roll # 15-42-010-303-08700-0000 with conditions 1 and 9 from the Municipal Appraisal Form as follows: 1. $1,000.00 Cash-in-lieu of parkland fee be paid to the Municipality. 9. That if the reference plan confirms that any portion of the travelled road is located on the severed lot, the lands occupied by the travelled road, including additional land measuring 10 m from the centerline of the travelled road, be transferred to the Municipality as a road dedication.

That Council receive the report from the Junior Planner regarding Deeming By-law for Liversage & Belton - 70 & 86 Ellwood Crescent; and further That Council support a Deeming By-law for 70 & 86 Ellwood Crescent.

That Council receive the report from the Planner regarding Appeal to Zoning By-law Amendment Application 21-08 for 16 Fire Route 94A (11923811 Canada Inc. c/o Stephan Lennox); and further That Council direct staff to request the solicitor representing Council at the Ontario Land Tribunal (OLT) to seek out the services of a Professional Planner to represent Council's position at the OLT; and further That Council direct staff to bring forward a report regarding the Professional Planner selection and associated cost for Council's consideration.

That Council receive the report from the Director of Building and Planning/CBO regarding Transfer of Septic Permits from Peterborough Public Health (PPH) to Trent Lakes; and further That Council conditionally approve the date of April 1, 2024 for Trent Lakes to officially begin issuing permits for septic systems subject to budget review; and further That Council approve the Discretionary Safe Sewage System Reinspection Program be

That Council receive the report from the CAO/Treasurer regarding Proposal for Insurance Appraisal Services; and further That Council approve the Proposal for Insurance Appraisal Services from Suncorp Valuations; and further That Council approve a transfer from the Service Delivery Reserve Fund in the amount of $18,927.40 to fund Insurance Appraisal Services.

That Council receive the report from the CAO/Treasurer regarding Proposal - Designated Substances Surveys; and further That Council approve the Proposal for a Designated Substances Survey from GHD Limited; and further That Council approve a transfer from the Service Delivery Reserve Fund in the amount of $25,440.05 to fund a Designated Substances Survey.

That Council receive the report from the CAO/Treasurer regarding Surplus Funds to Reserves; and further That Council direct the CAO/Treasurer to transfer, by function, any 2023 surplus budget funds to reserves for future use.

That Council receive the report from the Deputy Clerk and approves awarding RFP-05-2023 for Engineering Services for the Design of the Buckhorn Firehall and Public Works Depot to The Greer Galloway Group; and further That Council approve additional funding for the project to be included in the 2024 budget.

That Council receive the report from the Deputy Clerk regarding Purchasing Policy Review - Appendix A Items Exempt from the Policy; and further That Section 7.1 of Schedule A to By-law B2023-040 be amended to read: "Department Heads shall, whenever possible, follow the intent of the Policy to ensure the best interests of the Municipality are taken into consideration. The exemptions listed in Appendix A do not preclude a bid process where competition may exist. However, the acquisition of the items listed in Appendix A to this Policy do not fall under the requirements of the Purchasing Policy and shall be subject to other applicable policies and procedures established from time to time." ; and further That Council approve the amendments to Appendix A of the Purchasing Policy, attached to this report.

That Council receive the report from the Director of Corporate Services/Clerk regarding Application to Purchase an Unopened Road Allowance - Harvey Lakeland Commonland Owners' Association (HLCOA); and further That Council support the application to purchase an unopened road allowance from the Harvey Lakeland Common Owners' Association; and further That Council direct staff to proceed with the application process; and further That Council direct staff to advise the applicant they will be responsible for all costs.

That Council receive the report from the Director of Corporate Services/Clerk regarding Approval for the Transfer of an Unopened Road Allowance - Casey; and further That Council authorize the transfer of the portion of the unopened road allowance as specified, being Part 4 on Plan 45R-17450; and further That Council approve the purchase price for the sale of the unopened road allowance of $2,000.00 plus HST; and further That Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of the subject property.

That the information correspondence be received for Council's information.

That Council receive the correspondence from the Buckhorn Lions Club and authorize a $500.00 donation from the Miscellaneous Grants budget.

That Council support the correspondence from the City of Cambridge regarding Support for Bill 21, Fixing Long-Term Care Amendment Act.

That Council receive the correspondence from the Lakefield Herald and authorize an advertisement in the amount of $38.42.

That Council receive the correspondence from the Town of Rainy River regarding Water Treatment Training for their information.

That Council support the correspondence from the Township of McKellar regarding Call for an Amendment to the Legislation Act.

That Council receive the correspondence from the Township of The Archipelago regarding Cigarette Producer Responsibility for their information.

That Council receive the correspondence from the Buckhorn Community Centre and authorize a sponsorship in the amount of $150.00.

That By-law B2023-088, being 'A by-law to authorize the execution of a Merger Agreement between Alan William Howard and Rosalie June Howard and The Corporation of the Municipality of Trent Lakes', be read a first, second and third time and passed this 7th day of November, 2023; and further That By-law B2023-089, being 'A by-law to authorize the execution of a Merger Agreement between Tracy Belton and The Corporation of the Municipality of Trent Lakes', be read a first, second and third time and passed this 7th day of November, 2023; and further That By-law B2023-090, being 'A by-law to deem Lots 34 and 35, on Registered Plan M145 in the former Township of Harvey, Municipality of Trent Lakes, not to be Lots on a Plan of Subdivision', be read a first, second and third time and passed this 7th day of November, 2023; and further That By-law B2023-091, being 'A by-law to amend By-law No. B2014-070 otherwise known as "The Municipality of Trent Lakes Comprehensive Zoning By-law"', be read a first, second and third time and passed this 7th day of November, 2023; and further That By-law B2023-092, being 'A by-law to stop up and close and sell to the abutting land owners a portion of those lands legally described as a part of an unopened road allowance lying between Lots 5 and 6, Concession 18, geographic Township of Cavendish, being Part 4 on Plan 45R-17450, Municipality of Trent Lakes', be read a first, second and third time and passed this 7th day of November, 2023; and further That

That Council go into a closed meeting at 3:34 p.m. under Ontario Municipal Act, S.239 (2) (b) (d) to discuss personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations.

That Council rise from the Closed Meeting at 4:24 p.m.

That the minutes of the Closed Meeting dated October 3, 2023 be adopted as presented.

That By-law B2023-094, being 'A by-law to confirm the proceedings of the Special Council meeting held on October 20, 2023 and the Regular Council meeting held on November 7, 2023', be read a first, second and third time and passed this 7th day of November, 2023.

That Council adjourn at 4:25 p.m.